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QuickBooks Software. Which QuickBooks Pro, QuickBooks Premier, QuickBooks Enterprise should I buy?

 

Upon installation, users can choose a business type, with nonprofit being one of the options. Users can also add accounts if desired. Changing the back end of the product to actually reflect nonprofit specific language would be helpful. Budget preparation and management is only available in QuickBooks Plus. Budgets can be created using either class, location, or customer data, but only one option can be used for each budget.

Only one-year budgets can be created, and multiple budgets can be created, but not combined. Line items can be edited in any budget, but budget reporting is limited to two reports; Budget Overview and Budget vs Actuals. Donor management tracking is handled in the customer portion of QuickBooks Online. While there is no grant tracking mechanism in QuickBooks Online, users can use various options within the system to create a way to track grant activity.

The product offers excellent audit trail functionality, with all system transactions tracked, and an audit trail report available. Invoices and statements can be emailed directly to recipients, and bank accounts electronically linked for easy importing of transactions and account reconciliations. Remote access is easy, with users able to access the product using a variety of devices including smart phones and tablets, as well as standard laptops and desktops. The homepage provides some current status updates, but no true Dashboard functionality is offered with the product.

Users can only choose one filter option when creating budgets, and only QuickBooks Online Plus users will be able to create budgets. Budgets can only be created for a single year, and cannot cross fiscal years. You can customize, save and automate the delivery of the reports your board of directors and donors need. And perhaps most importantly, it can help you organize the information you need each year to file your Form , the "return of organizations exempt from income tax" document that provides public financial information about the organization.

QuickBooks partnered with nonprofit tech marketplace TechSoup to offer discounted software and subscriptions to nonprofit organizations. Of the options, the QuickBooks Online Plus options don't come with a nonprofit edition but can be used for nonprofit work:. The desktop versions do have nonprofit editions:. Suppose your nonprofit needs features beyond basic accounting — including payroll, customer support and data backups — and you want to use a desktop version of QuickBooks.

In that case, your pricing will be as follows:. QuickBooks Premier Plus annual subscription; nonprofit version available. QuickBooks Enterprise Nonprofit. QuickBooks Enterprise Nonprofit is a robust platform suitable for larger nonprofit organizations. Most professional accountants and bookkeepers — and many business owners — are familiar with QuickBooks products. The biggest drawback of using QuickBooks for Nonprofits is the price. If, however, you need more than what's available through TechSoup, you could easily spend much more for QuickBooks than for other nonprofit accounting software.

Unlike QuickBooks, Aplos was explicitly designed for nonprofits. As a result, it is especially suited for churches and small nonprofit organizations. The ability to accept donations online. The price for Aplos is perfect for nonprofits, too. Blackbaud is the gold standard for nonprofit accounting and management. Its module-based system lets you choose the right solutions for your nonprofit organization.

Financial Edge NXT provides all the features you would expect from enterprise-level software, plus some:. Financial planning and analysis, including budgeting and reporting compliant with the Financial Accounting Standards Board. QuickBooks offers good security options, with user-level password protection available as is the ability to assign user levels to employees as needed.

QuickBooks customer center allows users to track pledges and donations and users can choose to process corresponding invoices, past due letters or thank you letters.

Users can also process large campaigns and annual appeal letters using Word, which easily integrates with QuickBooks. Documents can be attached to transactions, names etc. They are stored in a separate library in the same folder as the company data file so all users of the software will be able to access those documents subject to their user permissions level. Both grant and donor reports are available as well.

QuickBooks Report Center makes it easy to locate and process a specific report. Reports can be exported as a. QuickBooks continues to add to the long list of third party applications that will integrate with QuickBooks financial products which now includes Donor Perfect, an application designed for nonprofits who wish to track and manage a donor database.

The Webmail integration allows users to send customer and donor correspondence using a Hotmail, Gmail, or Yahoo account. The QuickBooks online community offers access to common problems and solutions and user guides, training manuals, and instructional tutorials complete the excellent selection of training options.

Users are notified upon system sign-in if downloads are available, with users able to download any updates at any time. All new QuickBooks users receive 30 days of free system support, and various support plans are available to purchase.

 

- Introduction - QuickBooks The Missing Manual [Book]

 

QuickBooks Enterprise also has a specific edition for the nonprofit industry. However, the key feature to note about it is that it is most suitable for large organizations. So it is the top version if your business accounting needs are relatively high. Besides that, most of the features that QuickBooks Enterprise offers are in the Premier version too.

For instance, you will get access to more than reports and integrations. It also comes with a learning curve like the earlier version.

The key difference is that this option supports 40 users within the standard package. Another thing to remember about Enterprise is that it is more expensive than the Premier version. The nonprofit option is available in both the earlier software. Firstly, you can use the application for making pledges. Additionally, the apps allow you to record the donations your nonprofit receives. Besides that, you can make, print, and send donor letters easily with the software.

Moreover, the app enables you to customize accounting charts as well. There is no specific answer for which QuickBooks version is the best for nonprofits. The best option for you is the one that meets your needs and budgets. Premier is the top version of small to mid-sized businesses that require less expensive software.

The user interface offers navigational areas that are divided into specific categories. Users also have the option to choose a less crowded user interface by simply customizing screen display options during setup, then utilizing the drop-down menubar at the top of the screen.

Data entry screens remain consistent throughout QuickBooks, with easy navigation and all the requisite lookup fields available. QuickBooks makes it easy for new users to learn the system by providing a solid selection of product tutorials and system setup wizards.

A long line of add-ons are available that will easily integrate with QuickBooks products including a full Payroll service and Credit Card processing. More scalable than in the past, QuickBooks has expanded its maximum number of users to 30 in the Enterprise edition of the product, allowing more small businesses and organization the ability to grow with the product.

While true fund accounting options are missing from the QuickBooks nonprofit edition, users have the option of creating separate funds by utilizing classes. Multiple transaction types can be processed in QuickBooks and features such as the ability to process memorized transactions and process multiple invoices simultaneously cut down on data entry time tremendously. QuickBooks allows users to create a separate budget for each account. In order to track multiple programs or grants, users will need to set up separate classes with the ability to set up a separate budget for each class.

Donor details are managed in the Customer Center with users able to easily track donation and other details. Choose to add additional customer types to track various donor activities as needed. QuickBooks does not offer a grant management function, but grant details can be entered into QuickBooks as a customer or job, with all relevant transactions tracked as needed.

Since not-for-profit organizations have distinctly different reporting requirements from commercial companies, your accounting software must be able to handle those differences. With a true nonprofit accounting software solution like FastFund Accounting from Araize, reporting tasks are simplified and can be accomplished in a timelier manner.

Fund accounting solutions that specialize in serving the not-for-profit sector will also have more robust integrated options for not-for-profit specific tasks, such as grant management, indirect cost allocations, and donor management. Can your system do this. We have 50 employees and only have two funds. Yes, FastFund Online can report on each of your funds on the accrual basis.

We have quite a few small municipalities cities, towns, government agencies using our system. If you are interested, go back to Araize. Thank you for your interest in Araize and our FastFund Online system. In FastFund Accounting, you can set up as many funds net asset classes as needed for internal reporting purposes, but all funds can be consolidated for external financial statement presentations into the two net asset classifications:.

I have learned many new things from this article. I have also research accounting software and solution to the common problems we faced during the operation of this software. FastFund Online is built on open-source technology that allows you to take advantage of APIs to link to other third party applications. With FastFund, there is no software to install or maintain. You can run on any computer with an internet connection, even tablet devices.

Our support team is dedicated to helping our customers with successful implementation of FastFund. FastFund will help your organization be more transparent, provide proper stewardship of donor funds to help you fulfill your mission. Must say, this is a well researched and informative blog. I loved reading it. Inspired by you and many others like you, I have also tried on writing something on the same niche, I would be grateful if you could take out time and share your views on it here: Affordable Monthly Bookkeeping Fees.

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